AI-powered smart scanning and recognition transforms mountains of paper documents into searchable digital assets you can find in seconds. Enterprise digitalization starts with this one step.
Every day, countless work hours are wasted searching through filing cabinets. These problems have a solution.
The cabinets are full of folders, but no one remembers which one holds that document from 3 years ago.
Client contracts, supplier agreements... you know they exist, you just don't know which drawer they're in.
Only that one person knew the filing system. After they left, no one can find anything.
Internal audits, government inspections, or client requests — it takes days to gather the paperwork.
No IT expertise needed. Anyone in your office can operate it.
Place documents into the scanner. Handles batches of hundreds in one go — contracts, records, invoices, whatever you need.
→AI automatically recognizes all text — supporting Chinese, English, Japanese, and 11 languages total. Even blurry characters are captured.
→Type a keyword to instantly find a document from 10 years ago. Works on your computer or phone — wherever you are.
Every detail is designed to save your business time and money.
Supports mainstream scanners from Fujitsu, Canon, Epson, Brother and more. Plug in, start scanning — batch feeds of hundreds in minutes.
OCR runs entirely in the cloud. No need to buy a server, set up an environment, or hire IT. Plug in and it works.
Cloud storage grows with you. Scan 10 or 10 million pages — never worry about running out of disk space or buying new equipment.
Scanned in the wrong order? Drag to rearrange. Missed a page? Insert it exactly where it belongs. No need to rescan everything.
Crooked scan? The system automatically detects and straightens tilted pages. Every document comes out perfectly aligned.
Even if OCR misreads a character, fuzzy matching still finds what you need. Typos, blurry text, mixed languages — nothing slips through.
Mark files as confidential. Only authorized personnel can view, search, or export them. Others don't even know they exist.
Export page 1, pages 3-8, or the entire file. Add watermarks, include searchable text — one click to generate a professional PDF.
Any business that handles paper documents will find value in VaultScan. Here's how different industries use it.
Nurses no longer flip through thick folders. Type the patient's name and years of records appear instantly.
When citizens request records, you don't make them wait three days. Find a decade-old document in seconds.
Taking over a predecessor's cases? Find the key clause in thousands of pages within seconds.
For claims review, pull up all related policies and documents at once — nothing gets missed.
Tax season chaos? Thousands of invoices and receipts, AI files them automatically. Year-end audits done stress-free.
QC audits? Handle them with confidence. Every quality document is just a search away.
Every transaction with complete documentation — title deeds, contracts, memos — all searchable on demand.
Administrative records digitally archived. Alumni transcripts, old records — find them in an instant.
In the office, at a client meeting, or on the go — your documents are always at your fingertips.
We know your documents contain sensitive business information. That's why we built VaultScan with bank-level protection.
Your company's documents are only visible to your people. Other companies cannot see or access your data at all.
You decide who can view, search, or download which documents. Confidential files can be restricted to authorized eyes only.
Who viewed what, when it was exported, who made changes — every action is logged and traceable for up to two years.
No per-person charges. No hidden fees. Your entire team gets full access.
Try risk-free. Cancel anytime with a 7-day grace period.
Enterprise digitalization doesn't require millions in investment. One scanner plus VaultScan — that's your first step.